Asynchronous Standup Meetings

by | Dec 31, 2020

Though remote or the general way of working, the need to constantly be in sync is irreplaceable. 

Companies these days strive to discard distractions from their employee’s lives as much as they can. While everything has transformed into the new normal firms are now trying to keep up with making meetings a no-sweat task too.

From plummeting attention spans to reaching a point of diminishing productivity, such factors affect and creep into the workflows without employees realizing it.

One best example of this is team communication apps that allow free-flowing communications that suit the team’s preferences. Executives, and managers when they wish to check in on the progress of their employees, a quick message helps to get a prompt response while keeping the flow of work undisrupted.

What Are Asynchronous Standup Meetings?

Asynchronous meetings imply where you don’t need to set aside an empty spot on your calendar or access a video call for a meeting. These go about as the same meetings, the only thing that differs is how they work.

The split in timing is a real pro for those who have their day structured in with work commitments and have a fixed time slot to respond to their messages. 

Asynchronous meetings allow time flexibility, moreover, attendees are not required to be online or in the same geographical location at the same time.

Flujo allows you to touch base with your colleagues in an asynchronous mode so that communication flows freely regardless of where in the world your employees are.

Key Questions Included

The three questions form the major gist of the elements discussed during an asynchronous stand-up meeting. The questions form the foundation of direct questioning expecting to the point answers so that a brief conclusion is drawn about the ongoings of the work phases in minimum time.

  • What did you do yesterday?
  • What did you do today?
  • Any blockers during the process?

Running An Effective Asynchronous Meeting

Not only is it important to keep everyone on the same page but it is also important to ensure everyone makes the most of the asynchronous stand-up meeting experience.

Here’s how:

  • Keep it short and to the point.
  • Invest in the right tools that don’t waste anyone’s time with technical issues or lengthy/ confusing processes.
  • Use a template or set of questions.
  • Share updates and keep everyone posted.
  • Structure meetings keeping time zones to the prime position.
  • Ensure everyone participates.
  • Know when to draw the line. Differentiate when the meeting can be summed up into a message to save everyone’s time.

What Are Asynchronous Stand-up Meetings Useful for?

Different Time Zones

It doesn’t come across as compassionate when you set a meeting time when your fellow teammate is fast asleep at 2 at night. Imagine your colleagues winding up their long workday when you call them for a brief.

One of the biggest benefits of asynchronous meetings is that it lets the remote workers respond to messages at the time they find most convenient. The employees are free to be location independent while still stay in the loop.

Inter Team Communication 

A wholesome and holistic work experience asks for teams from all fronts to communicate and collaborate for campaigns together. For example, the marketing team cannot take its operations ahead without first confirming things with the technical team. 

Flujo allows you to bring team members from different teams together to collaborate efficiently. Be it short term projects or getting their heads together for a simultaneous ping pong of inputs and outputs.

As a reference

Interns and new recruits might be hesitant to communicate with the executives right from the beginning of their work tenure. Asynchronous stand-up meetings come across as an easy opinion to trace their steps to a problem or solution previously discussed and get to know the metrics and the work culture in an easy way.

If it’s a group messenger, threads can be used to follow up on messages and the proceedings of the stand-up meetings can be completed there itself saving everyone’s time. Workers can look up to those messages at their convenient times and still catch up with the ongoings and progress of the workplace.

More transparency is yet another pro since other team managers can look up to other team members’ responses and gauge the phases of the work operations.

Gives You Time To Respond

Raise your hand if you have zoned out during an important meeting and were wondering who to enquire about what happened while you drifted away.

Let’s admit it, attention spans fluctuate during a synchronous meetup. Asynchronous settings allow you to think about a problem and respond with a well-thought response. With asynchronous meetings, you can still afford to drift away, yet be updated about the proceedings of the meetings. Since the agenda is right in front of you, you know what to respond to. 

Meetings depend on how the organization decides to structure the meetings as, daily, weekly, or bi-weekly. Teams may choose to have a combination of both these structures for a perfect blend.

Teams are a mixed bag of people, introverted employees might find it difficult to voice their opinions among those who are assertive and outspoken. Voices and opinions have a tendency to make a difference, regardless of where they come from. Asynchronous meetings allow everyone from the team to respond as and when their train of thought is at the right peak without being influenced by other members’ responses.

Quality Responses

Remember responding to a text message and realizing, it could have been different or maybe you needed to relax before reacting like that?

Knee jerk responses might be misunderstood or come across as rude. Asynchronous meetings let you respond with a well thought and crafted response that sums up your entire work progress so that your manager is updated about where you are in the process without missing a beat.

At the last, the best option is to ask those who are at the receiving end of the process. Feedbacks may help you to tweak the process that best suits you and your employees. As you proceed with the process, the team can help you gauge what works for you and what doesn’t.

Pros And Cons of Asynchronous Meetings

Pros

  • Teams that are remote and distributed can benefit most by responding at their convenient times
  • Persistent
  • Helpful for future reference 
  • Saves time on both sides
  • Quality responses

Cons

  • Might result in lagging or people could engage in generic watercooler chats.
  • Since it happens daily, it could be a bit tedious to set aside time for a meeting which most of the time could be discussed as a text message.
  • Since it’s done on a 1-1 basis, the discussions might end up being too detailed and stretched.
  • You might schedule a certain time of the day for your deep work. Daily standup meetings could hinder your deep work zones and productivity.
  • Asynchronous standup meetings can put a finger on the blockages, but don’t necessarily resolve them.

Summing up

As companies make the most unexpected shift, asynchronous meetings are options that are widely preferred by employees as well as executives alike due to their fluid nature.

Time lags and glitches might creep in at any given time. As much as it’s important to maintain a structure, it’s equally important to pick the right tools as well.

With Flujo’s messenger and A/V calling features, timely updates with your colleagues are just a click away.

Happy Working!

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