Strategies for Effective Team Collaboration

by | Nov 5, 2020

When machines do everything, collaboration is still something that machines can’t do and are far from it. Collaboration is a process that humans can carry out best, yet specific skills are necessary to implement it to every inch. 

Team collaboration is not just doing work collectively, but a unification of two schools of thought, ideas, skill sets, and action plans. While at the same time, people might have a different approach to working, with individual paces differing, it’s vital to move in tandem and be adaptable with the rest of the team. 

A fitting team collaboration also results in respecting diversity and unites the teams towards shared and common goals. Collaborations are preferred more and now are here to stay because they help bring more diverse and unique skills to the table, creating a talent pool that allows a more enriched and result-driven team while also sharing expertise, knowledge responsibility, and accountability in their respective fields. In addition to the soft skills, collective working also paves the way for access to more tools and resources for the team to access

Not just to build a team within the firm, collaborations also serve to scale your business when you collaborate with people outside the organization and your current network.

In comparison to individual workers, teams have a better understanding and approach to meet the deadlines. So when you join hands and collaborate, you have a better chance to avoid deadlines, clear out ambiguity and identify bottlenecks. 

To add to these benefits, team collaboration apps that are new to the horizon make it easy to be result driven and are not bound by time zones and distinct backgrounds despite being spread across the globe.

When you collaborate, it could be for a short-term project, which may have the possibility that the team members might be unbriefed about each other before the project. That makes it vital for all the team members to get to know each other well and be on the same page regarding their work.  

Creating an employee-friendly environment helps employees look up to coming into work every day and gives them a feeling of belonging. These aspects, if left ignored, might lead to disorder and confusion while working together.

Need for Team Collaboration

  • Disagreements

As the number of team members increases, so does the chances of chaos, clashes, and confusion. At some point, it is impossible to avoid conflicts when there are so many discussions and inputs going from each side.

Your opinions might get lost in the noise, and thereby, members nor the executives will be able to see any apparent concrete changes. As communication breaks down, this will further give rise to losing sight of the goal stretching the project’s timeline, more time to make decisions, and eventually slowing down the progress.

Having an efficient team leader leads the team aids in keeping conflicts and chaos at bay while keeping up with quick shifts and being adaptable to the outside business environment.

  • You can lose money and time.

A frail and faulty structure can plummet to the ground in no time, leaving efforts and invested capital to nothing. Time put in by the executives as well as the other employees sum up to nothing. Moreover, the capital invested in bringing together employees, supplies, etc too don’t exhibit any growth.

  • Keeping up with everyone’s pace

It is simply impossible for everyone in the team to work at the same speed. Some might progress faster, while some might take time to reach their set goals. Other members can’t wait for their fellow teammates to catch up at times like these. Not just paces, but the different styles and approaches could also be a deciding factor. Some people could work better in teams while some work best when working alone.

  • No novel ideas

The fear of being judged or criticized and looking like a novice might refrain a team member from not contributing in brainstorming sessions resulting in no quality output from their side. Incentivizing the team members with benefits will drive them to contribute to the team efforts consistently. 

Reaching a perfect solution could be a drag with so much information. This may cause some members to follow other members’ footsteps, be influenced by them, and give opinions similarly. Scenarios like these too will hinder proposing new concepts.

Strategies for Effective Team Collaboration

1. Communicate what you want 

Needless to say, free-flowing communication is the backbone of any organization. Team members holding themselves back from getting their ideas across will only inhibit the team from reaching quality output. Efficient communication flow will allow clarity in the goals and ideas and help everyone be on the same page when understanding its vision.

Another perspective of communicating is that employees must communicate outside the office as well. Many companies have set the stage for team members to engage in casual conversations, learn from other members’ experiences, and get to know them better even outside the office

2. Plan on the Executive Level

The effectiveness of collaboration depends on the executives who focus on outline plans to let colleagues interact, meet, and learn with each other since companies operating at a global level might employ people from different backgrounds. Considering that people are more likely to give inputs in a friendly and trustworthy team structure, certain barriers or inconsistencies must be removed ahead of time.  

3. Centralized Repository

A centralized repository is essential to keep all the documents and the business essentials in a mutual archive so that everyone can access those while working as a team.  An inclusive approach will allow working on all the viewpoints and the volume of the task collectively.

A team collaboration app comes in as a perfect solution to coordinating the tools and resources within a team. You cannot afford to be flipping around files to look for documents. Chances are, by the time you find them, your team might already be well past the deadline. 

Access all the documents and resources in an organized way with Flujo Drive.

4. Monitor Progress and Feedback 

This is a process best done at the executive level. Keeping a birds-eye view to monitor progress and provide feedback will improve the team’s performance and lead to better coordination and connection.

This further enables the team members to pivot the route of their operations more efficiently, given the firm’s needs. Whereas, on the part of the employees, it is essential to ask questions, make suggestions regarding the structure and ways of operating within the team.

5. Regular Reviews

Tools like kanban will help properly organize and visualize work. Using the right tools and technologies (SaaS) will support productive brainstorming sessions, further leading to result-driven deliverables. Without a proper outline, it’s possible that discussions might spin off-road, and the structure of meetings might dwindle due to a lack of transparency.

What better than quick meetings for regular reviews? Flujo comes in with built-in Google Meet and Jitsi integrations for a swift calling experience.

Summary

To make the most of collaborations, investing in team collaboration apps and softwares can prove to be worth the investment and change the way collaborations are steered.

Get a single tool to manage all your daily workflows. Achieve this in a jiffy with Flujo. You can know more about all our features in detail here

Recent Articles

Get started for free

Try for free
  • No credit card required
  • 90-day free trial
Share This