Trello vs Asana: Review of Top Project Management Tools

by | Nov 12, 2020

The virtual workspace app scenario is much crowded these days it gets difficult to pick one that suits your preferences. While we are making Flujo a better experience for our users, we went on to try out both Trello and Asana to find out what each brings to the table and how they layout a proper workflow plan for a better user experience.

Few Functionalities that can be expected in a Project or Task management Tool:

  • Task scheduling & tracking
  • Gantt Chart
  • Workload or Resource management
  • Reports
  • Automation Rules

Concept of Trello

Trello takes a card-based or board-based approach. Trello is based on the Kanban approach – a visual way to manage tasks.

It essentially looks like a board with sticky notes pinned on it & the cards are moved when the status of the work items they represent changes.

It’s a digital version of a sticky note board but with a lot more information and functionalities. If you organize a project vertically by the different stages of progress, you can move a card or note from one stage to the next as progress is made on that project or task.

Concept of Asana

Asana is entirely project-based. Teams are organized around projects.

Projects are organized lists of tasks around which teams can collaborate. For example, you can create various Sections for a project. Within each section, you can then create a list of tasks associated with that specific “section” of the project.

All the tasks inside a project can be viewed as a list, board, timeline, or calendar. Each task can then have sub-tasks of its own should you want to create a nesting of tasks.

Task Management in Trello

In Trello, you can create boards for each project or team, create lists which represent your workflow & add cards to each list. Card on a board can be assigned to a team member with a due date and add description, attachments & checklist.

Card Dependencies by Screenful is a free Power-Up that allows linking cards together by setting dependencies between them. For example, you can specify which task is currently blocking some other tasks. You can also use it to create parent-child relationships between cards.

Task Management in Asana

Create and assign tasks with start date & end date.  Field names, types, and values are customizable so that you can create fields for whatever information.

Dependencies are the relationships among tasks that determine the order in which activities need to be performed. When the first task is completed, it will notify the assignee of the next task to start on their task.

Task dependencies can be set directly on your Timeline by clicking the connector icon that appears when hovering over a task and then dragging to another task.

Workload Management in Asana

Manage your team’s workload in real-time. Get a complete picture of everyone’s capacity at a glance and quickly drill into tasks for additional detail.

Highlights of Asana

  • With proofing, you can leave specific, actionable feedback on images & the ability to automatically create subtasks from annotations.
  • Use forms to submit requests or project proposals, and turn that task into an approval task before work gets started.
  • Add rules to automate manual processes like triaging, assigning tasks, updating Asana fields, and more. Business customers can create custom rules, use conditional logic, and access more preset rule options.
  • Control who can edit custom field values across all projects.

Highlights of Trello

  • Display the Total number of cards on a List against the list limit.
  • Easily spot which cards on your board have not been active lately with the Card Aging Power-Up for Trello.
  • Time on the list & board to indicate how long each card has been in the current list on the front of every card.
  • Watch a card, list, or board to receive notifications when a card is updated, moved, or commented on.
  • View all cards on a calendar view with Calendar power-up & view them in a timeline with the TeamGantt Power-Up.

Summary

Trello & Asana are well-rounded project/task management tools with a good user experience. Both offer plethora of functionalities. Trello could be your choice if you like to work with Kanban-style project management & visualize all the tasks board wise. Asana allows you to structure all the tasks under different projects & view them in various styles like list, board, timeline & calendar. All the advanced features are in-built like approval, proofing, workload management is part of the Business Plan in Asana. While in Trello, all the other features except the board are available as Power-ups. You can try out both the tools as they have a freemium option, and Asana also offers a trial of the paid plans. 

If you are a fan of working with Kanban boards to visualize your projects, do check out our collaboration tool Flujo which comes with natively built Kanbans along with Team messenger, Drive, Audio-video calling, Calendar, Meeting, Tasks & Topics. A single tool to manage all your daily workflows.

Happy Working!

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